This form is used to submit information required by CLASP to assess eligibility for becoming a CLASP Consulting Partner, hereafter referred to as a “Consultant.” Please send questions regarding the PQQ to Andrea Testa (Legal and Contracts Manager) at atesta@clasp.ngo.

Unless the structure of the business has changed, organizations that have already completed the PQQ do not need to complete it again. If you are unsure, please email Andrea to determine next steps.

Instructions for Completion

• Before completing this PQQ, please register to become a CLASP Consulting Partner.
  
• While the form can be saved, we recommend completing it in one sitting to avoid potential complications.
  
• Consultants should answer all questions as accurately and concisely as possible. Where a question is not relevant or cannot be answered in full, please enter “N/A” and provide an explanation as needed/if possible.
  
• Questions must be answered in English.
  
• Any supporting documents should be clearly marked with the Consultant’s legal name or legal business name and the number of the question in this PQQ to which they refer. Where practical, electronic links can be included.
  

Responses will be evaluated in accordance with the procedures set out below in the Evaluation of Responses section. Non-compliance with the mentioned section may determine disqualification or withdrawal from invitation.

The higher the risk of the opportunity, the higher the level of verification is likely to be required. Not all questions require supporting documents upfront at this stage (for example certificates, statements within this questionnaire). However, CLASP may ask to see these documents at a later stage, so it is advisable you ensure they can be made available upon request.

Business Contact 

Freedom of Information & Confidentiality

CLASP is committed to transparency and to meeting any legal responsibilities it may have under the jurisdictions in which it works. Accordingly, any information submitted by the Consultant to CLASP may need to be disclosed in response to a request under the applicable jurisdiction in which CLASP works.

Consortia and Sub-Contracting

Where a joint/consortium approach is proposed, all information requested should be given in respect of the proposed prime or lead contractor. If a Consultant is awarded a contract, they will also be responsible for providing relevant information relating to any sub-contractors who will play a significant role in the delivery of the project.

Evaluation of Responses

The objective of the pre-qualification process is to evaluate the eligibility of Consultants for specific procurement opportunities. CLASP may disqualify the Consultant (or any other potential provider) and refuse to proceed further in the procurement exercise if a Consultant fails to:

1) Agree to comply with CLASP donor requirements;

2) Provide a satisfactory and accurate response to any question in the PQQ or inadequately; and/or 

3) Submit a completed PQQ before any relevant deadlines for submission.

For the avoidance of doubt, if any failure to comply with (1) or (2) above—including any instance in which inaccurate information has been provided as part of the response to this PQQ—is only discovered or verified by CLASP after the PQQ evaluation stage has taken place, CLASP may disqualify the Consultant from further participation in any subsequent procurement stage or (as the case may be) terminate any contract awarded to the Consultant.

CLASP may seek independent financial and market advice to validate or evaluate information provided in response to this PQQ. CLASP reserves the right to conduct reference site visits and ask for demonstrations and/or presentations as part of the PQQ process.

For the avoidance of doubt, the evaluation of any subsequent tenders at the award stage will be undertaken in accordance with specific evaluation criteria. For PQQ submission related to a Request for Proposals (RFP), please refer to the RFP for evaluation criteria and more detailed information regarding the project (including statement of work, period of performance, and expected project deliverables).

Qualification/Evaluation Criteria

In line with the approach described above, CLASP may disqualify the Consultant (or any other potential provider) if it fails to achieve a "Pass" in respect of any of the sections of this PQQ that will be evaluated on a "Pass/Fail" basis (as specified below).

Of those Consultants that are not disqualified on this or any other basis, the shortlist of Consultants invited to proceed to the next stage of the procurement exercise will be determined by a Consultant’s capabilities and capacity. A Consultant must demonstrate that it has sufficient technical capability and experience to deliver the project, and where this is not achieved, the Consultant may be disqualified from participating further in the procurement exercise.

There is no guarantee that CLASP will utilize the services of any Consultant responding to this Invitation for Prequalification or any subsequent Requests for Qualifications (RFQ).

“Public Official” means any person, whether elected or appointed who holds an executive, legislative, administrative or judicial office or position in any public entity, including any international agency. In addition, “Public Official” includes any person who performs public functions in any branch of the national, state, local or municipal government of any country or territory who exercises a public function, by employment or under contract, for any public entity, agency or enterprise of such country or territory, including state owned or controlled enterprises. The definition of “Public Official” also includes any official of a political party or any candidate for political office.